Privacy Policy

Voicion is an AI note-taking app for iPhone and iPad. You record or import audio, video, PDFs, photos or text, and Voicion turns them into transcripts, study notes, summaries, quizzes and flashcards. This Privacy Policy explains what information the app collects, why, who processes it, and the choices you have. It applies to the Voicion app (the “Service”).

• Account Information: You sign in with Apple, with Google, or with a one-time code sent to your email. We receive your email address (for Sign in with Apple this can be a private relay address) and an account ID. We use them to create your account, sign you in and keep your notes in your account.
• Your Content: Audio you record, files and links you import (audio, video, PDFs, photos, web links), text you paste, and everything the app makes from them: transcripts, speaker labels, study notes, summaries, translations, quizzes, flashcards and chat messages. Your content is stored on your device. While you are signed in, the app also saves your notes, transcripts and recordings to your account so that they are backed up.
• Usage and Device Data: An app-specific install ID, device model, operating system version, app version, language, and events such as screens viewed, features used, notes created and paywall views. We also collect crash reports and diagnostic data.
• Onboarding and Feedback: Your answers to the onboarding questions, ratings and comments you send about a note (with that note’s title, type, language and length), and app ratings you give in the app.
• Free-plan Counter: To apply the free plan (3 free notes), we store the install ID with the number of free notes made on that device and the time of the first and last one. This record is not linked to your account.
• Purchase Information: Apple processes all payments. We do not receive your card details. Our subscription provider receives your subscription status and transaction details from Apple so that the app can unlock Premium.
• Communications: If you contact us by email or through our feedback form, we receive your email address and what you write to us.

We do not ask for sensitive personal data such as health or religious information. If you include it in a recording or a note, it is processed like the rest of your content.

• To Provide the Service: Transcribe your audio, make study notes and other AI results, translate notes, answer chat questions about your notes, and keep your notes in your account.
• To Run Subscriptions: Check whether you have Premium, apply the free-plan limit, and send the free-trial reminder you agree to.
• To Improve the App: Understand which features people use, find where the app fails, and fix crashes.
• To Protect the Service: Confirm that requests come from a genuine copy of the app, and limit how many requests one install or network can send.
• To Support You: Answer your questions and feedback.

We do not sell your personal information. We do not use your recordings, transcripts or notes to train AI models. We do not show ads in the app.

• Speech-to-text (ElevenLabs): When a recording or an imported audio or video file is transcribed, the app sends the audio directly from your device to ElevenLabs. The app first gets a short-lived, single-use token from our Firebase function. The ElevenLabs API key stays on our server and is not in the app. No audio passes through our function.
• Study tools (Google): Study notes, summaries, rewrites, quizzes, flashcards, chat, translation, and reading PDFs and photos of notes use Google’s Gemini models through Firebase AI Logic. The app sends the relevant text, PDF pages or images to Google to make the result.

These providers process your content to return the result to you, under their own terms and privacy policies. AI results can contain mistakes. Check important information before you rely on it.

Voicion uses these service providers:

• ElevenLabs: Speech-to-text.
• Google (Firebase AI Logic / Gemini): Study notes, summaries, quizzes, flashcards, chat, translation, and reading PDFs and photos.
• Google Firebase: App Check (confirms requests come from the genuine app), Analytics (usage events), Crashlytics (crash reports) and Cloud Functions in the europe-west1 region (issues the speech-to-text token; it receives the install ID and IP address to limit abuse).
• Supabase: Accounts and sign-in, storage of your synced notes and transcripts, your recordings in a private storage bucket that only your account can read, the free-plan counter, and onboarding and feedback answers.
• Amplitude: Product analytics (usage events, linked to the install ID and, when you are signed in, your account ID).
• Adapty: Subscription management and paywalls. Adapty receives your purchase and subscription status, your IP address, and, only if you allow tracking in the iOS prompt, your device’s advertising identifier (IDFA).
• Apple: Payments, subscriptions and Sign in with Apple.
• Google Sign-In: Only if you choose to sign in with Google.

When you import a YouTube, Instagram, TikTok or web link, the app downloads that content from the platform to make your note. Those platforms see the request under their own policies.

• On Your Device: Your notes and recordings stay on your device until you delete them or delete the app.
• In Your Account: Synced notes, transcripts and audio recordings stay on our servers (Supabase) until you delete them or delete your account.
• Analytics and Crash Data: Firebase, Amplitude and Adapty keep this data for the periods set in their services.
• Deleting Your Account: Tap the gear icon on the home screen, then tap Delete account. The app removes your notes, folders, tags and search index from the device. Then our server deletes your account and, from our servers, your notes, transcripts, AI results and audio recordings. This cannot be undone.
• Subscriptions: Deleting your account does not cancel a subscription. Cancel it in your Apple ID settings.

If you cannot use the app, or you want us to delete specific data, email us from the address on your account and we will handle your request.

• Access, Correction and Deletion: You can ask for a copy of your personal information, ask us to correct it, or ask us to delete it.
• Objection and Restriction: You can object to or ask us to restrict some processing, and ask for your data in a portable format.
• Tracking: You can allow or refuse tracking in the iOS prompt and change it later in iOS Settings → Privacy & Security → Tracking.
• EEA and UK: You can lodge a complaint with your local data protection authority.
• California: You have the right to know, delete and correct your personal information, and the right not to be discriminated against for using these rights. We do not sell or share personal information for cross-context behavioral advertising as those terms are defined in the CCPA.

To use any of these rights, email us. We may ask you to confirm that you control the account email before we act on a request.

Voicion is rated 12+ on the App Store and is not directed to children under 13. We do not knowingly collect personal information from children under 13. If you believe a child under 13 has given us personal information, contact us and we will delete it.

Users under the age of majority in their country should use Voicion with the permission of a parent or guardian.

Our service providers process data on servers in different countries, including the United States and the European Union. Your information can be processed outside your country of residence. Our providers offer transfer safeguards, such as the EU Standard Contractual Clauses, in their data processing terms.

Data moves between the app and our providers over encrypted connections (HTTPS). Your recordings are stored in a private bucket, and each account can read only its own files. Speech-to-text keys stay on our server. No method of storage or transfer is completely secure, so we cannot guarantee absolute security.

We may update this Privacy Policy when the app or the law changes. When we do, we change the “Last updated” date at the top of this page.

If you have questions or requests about this Privacy Policy or your data, contact us at kanat.yeleussiz@gmail.com.